Privacy Policy

Welcome to Transtec 360° (“the App”), operated by Transtec 360°(“we,” “our,” or “us”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and related services.

By downloading, installing, or using Transtec 360°, you agree to the collection and use of information as described in this Privacy Policy. If you do not agree, please do not use the App.

This policy complies with applicable data protection laws, including the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and other relevant regulations.

We collect information that is necessary to provide and improve our services. This includes:

2.1 Information You Provide Directly

• Account Information: Name, email address, phone number, job title, and organization name when you register an account.
• Profile Information: Profile photo and other details you choose to add to your profile.
• Employee & HR Data: Employment records, attendance data, leave requests, payroll information, and performance data entered into the system by authorized administrators.
• Communications: Messages, feedback, or support requests you send to us.

2.2 Information Collected Automatically

• Device Information: Device type, operating system version, unique device identifiers, and mobile network information.
• Usage Data: Features accessed, pages viewed, time spent, and interactions within the App.
• Log Data: IP address, access times, crash reports, and performance data.
• Location Data: General location data derived from IP address. Precise GPS location is only collected if you explicitly grant permission for location-based features (e.g., attendance tracking).

2.3 Information from Third Parties

• Single Sign-On (SSO): If you sign in using Google, Microsoft, or another SSO provider, we receive basic profile information (name, email) from that provider.
• Integrations: If your organization connects third-party productivity tools (e.g., calendar, payroll software), we may receive data from those integrations as authorized by your organization.

We use the collected information for the following purposes:

We do not sell your personal information. We share data only in the following circumstances:

4.1 Service Providers

We work with trusted third-party vendors who assist us in operating the App (e.g., cloud hosting, analytics, payment processing). These providers are contractually obligated to protect your data and may only process it as instructed by us.

4.2 Your Organization (Employer)

If you access Transtec 360°through your employer or organization, your employer (as the data controller) has access to your usage data and any HR data entered into the system. Please review your employer’s internal privacy policies.

4.3 Legal Requirements

We may disclose your information if required by law, court order, or governmental authority, or when we believe disclosure is necessary to protect our rights, prevent fraud, or ensure user safety.

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred. We will provide notice and ensure continued protection under this Privacy Policy.

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law.

• Account data is retained for the duration of your account and for up to 2 years after account deletion to comply with legal obligations.
• HR and payroll data is retained as required by applicable labor laws (typically 5–7 years depending on jurisdiction).
• Usage logs and analytics are retained for up to 12 months.
• Support communications are retained for up to 3 years after resolution.

We implement industry-standard technical and organizational security measures to protect your information:

• Encryption: All data in transit is encrypted using TLS 1.2 or higher. Data at rest is encrypted using AES-256.
• Access Controls: Strict role-based access controls ensure only authorized personnel can access sensitive data.
• Regular Audits: We conduct periodic security audits and vulnerability assessments.
• Secure Development: Our development practices follow OWASP security guidelines.

⚠ Note: No system is 100% secure. While we strive to protect your data, we cannot guarantee absolute security. In the event of a data breach, we will notify affected users and relevant authorities as required by law.

Transtec 360° may request the following device permissions. All permissions are optional unless required for core functionality:

You can manage permissions at any time through your device’s Settings app. Revoking a permission may limit certain features.

Transtec 360° is intended for use by business professionals and employees. We do not knowingly collect personal information from children under 13 years of age (or the applicable age of digital consent in your jurisdiction).

If we become aware that we have inadvertently collected data from a child under the applicable age, we will delete that information promptly. If you believe your child has provided us with personal information, please contact us at privacy@transtec360.com.

Depending on your location, you may have the following rights regarding your personal data:

To exercise your rights, contact us at privacy@transtec360.com. We will respond within 30 days (or as required by applicable law).

The App may contain links to third-party websites, integrations, or services. We are not responsible for the privacy practices of those third parties. We encourage you to review the privacy policies of any third-party services you interact with.

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. When we transfer data internationally, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs) approved by the European Commission or other legally recognized mechanisms.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by:

• Posting the updated policy in the App with a new “Last Updated” date.
• Sending a push notification or email for significant changes.

Continued use of the App after the effective date of any changes constitutes your acceptance of the revised Privacy Policy.

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact our Privacy Team: